Broads Angling Services Group (BASG)
General Privacy Notice
Your personal data – what is it?
‘Personal data’ is any information about a living individual which allows them to be identified from
that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual. The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the ‘GDPR’) and other legislation relating to personal data and rights such as the Human Rights Act.
Who are we?
This Privacy Notice is provided to you by the Broads Angling Services Group CIC which is the data controller for your data. Broads Angling Services Group is a registered CIC and company limited by guarantee (no 11126671). Our registered address is Unit 1 Main Road North Burlingham Norwich NR13 4TA
BASG will comply with data protection law. This says that the personal data we hold about you must be:
• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any
way that is incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.
• Kept only as long as necessary for the purposes we have told you about.
• Kept and destroyed securely including ensuring that appropriate technical and security
measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.
What data do we process?
• Names (including aliases), titles, photographs;
• Contact details such as telephone numbers, addresses and email addresses;
• Volunteer profiles including skills and hobbies;
• Financial identifiers such as bank account numbers and/or payment/transaction identifiers
(where you make payments to us)
How we use sensitive personal data?
• We may process sensitive personal data, for example information about your physical or
mental health or condition and/or your racial or ethnic origin or similar information, in order
to comply with legal requirements and obligations to third parties.
• These types of data are described in the GDPR as ‘Special categories of data’ and require
higher levels of protection. We need to have further justification for collecting, storing and
using this type of personal data.
• We may process special categories of personal data in the following circumstances:
• In limited circumstances, with your explicit written consent. If this applies, we will provide you with full details of the personal data that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.
• Where we need to carry out our legal obligations.
What is the legal basis for processing your personal data?
BASG is a not-for-profit organisation with charitable objectives around working with partners, communities and individuals to develop the Broads Angling as a sustainable community.
We use your personal data for some or all of the following purposes:
• To deliver services to the Broads National Park Angling communities, including to understand the need for our services; to understand what we can do for you and to inform you of other relevant services;
• To confirm your identity to provide some services;
• To contact you by post, email, telephone or using social media (e.g. Facebook, Twitter);
• To help us to build up a picture of how we are performing;
• To promote the interests of the wider Broads National Park;
• To maintain our own accounts and records;
• To seek your views, opinions or comments;
• To notify you of changes to our projects, services, events and staff/trustees or other role holders;
• To send you communications which you have opted in to receive such as newsletters, in which you can select to opt out at any time. These may include information about our work, campaigns and other new projects or initiatives;
• To allow the statistical analysis of data so we can plan the provision of projects/services.
Most of your personal data is processed in compliance with the Legitimate Interests condition. This sSays that if we have a good reason to process your personal data then we may do so without your explicit consent so long as there is no unwarranted impact on you. Examples of this would be processing data for those involved in sub-committees where BASG has a legitimate interest in making you aware of the services we provide. Where we rely on the Legitimate Interests condition, we conduct balancing tests so we can be confident that our processing of your information has no detrimental impact on you. You have the right to object to us relying on this condition for processing your data. If you object then we will immediately stop processing your data on this basis.
Sometimes we may need to process your personal data for the performance of a contract with you, or to take steps to enter into a contract. Examples of this would be processing your data in relation to membership of BASG, or in relation to contracts or agreements relating to particular projects, services or pieces of consultancy work. Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use. We will always take into account your interests and rights. This Privacy Notice sets out your rights and BASG’s obligations to you.
BASG has registered it’s rights to hold and process this data under ICO licence ZA316797.
Sharing your personal data
This section provides information about the third parties with whom BASG may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. We may need to share your data with the following (but only where necessary):
• Local authorities, statutory agencies or not-for-profit bodies with whom we are carrying out joint work, e.g. in relation to events for the community.
• Contractors working on our behalf, e.g. if we should need to ask a commercial provider to distribute mailings on our behalf;
How long do we keep your personal data?
We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 6 years to support HMRC audits or provide tax information. We may have legal obligations to retain some data in connection with our projects/services for an extended period of time. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.
Your rights and your personal data
You have the following rights with respect to your personal data:
When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
1. The right to access personal data we hold on you
• At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month.
• There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.
2. The right to correct and update the personal data we hold on you
• If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
3. The right to have your personal data erased
• If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.
• When we receive your request we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).
4. The right to object to processing of your personal data or to restrict it to certain purposes only
• You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.
5. The right to data portability
• You have the right to request that we transfer some of your data to another controller, where processing is being carried out by automated means. BASG does not conduct any automated processing and so you will not be able to exercise this right.
6. The right to withdraw your consent to the processing at any time for any processing of data
to which consent was obtained
• Where we are relying on your giving express consent to us processing your data, you can withdraw your consent easily by telephone, email, or by post (see Contact Details below).
7. The right to lodge a complaint with the Information Commissioner’s Office
• You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we
will provide you with a new notice explaining this new use prior to commencing the processing and
setting out the relevant purposes and processing conditions.
Changes to this notice
We keep this Privacy Notice under regular review and we will place any updates on our website at
http://basg.online/document-library/ This Notice was last updated on 20th April 2018.
Please contact us if you have any questions about this Privacy Notice, the personal data we hold
about you, to exercise all relevant rights, or for any queries or complaints at:
The Data Protection Officer, Broads Angling Services Group Unit 1 Main Road North Burlingham Norwich NR13 4TA Email: [email protected]
If you have any concerns about our handling of your personal data, you can contact the Information
Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or
at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.